Payment Information Setup

This chapter describes how set up basic payment transactions and requirements in TRASER DMS 365, and how to set up credit limits for specific customers. This chapter is divided into the following sections:

• Setting up Payment Methods for Customers and Vendors
• Setting up Payment Terms for Customers and Vendors
• Setting up Payment Conditions for Customers
• Setting up Credit Limits for Customers

Setting up Payment Methods for Customers and Vendors

Payment methods specify how you are paid by customers and how you pay vendors. You can assign payment methods to customers and vendors which are then used by default in relevant documents. To set up a payment method, please proceed as follows:

• Use the quick search (ALT+Q) to find the Payment Methods page.
• To set up a payment method, click on New in the menu bar.
• Complete the information according to the following table:

You have successfully set up a new payment method. Repeat the process as needed to add further payment methods.

Setting up Payment Terms for Customers and Vendors

Payment terms determine how due dates and payment discounts are managed. You can assign payment terms to customers and vendors which are then used by default in relevant documents. However, if needed, you can change the terms in individual documents, e.g., if a customer should pay before the due date specified in the payment terms. This does not affect the default payment term. To define a payment term, please proceed as follows:

• Use the quick search (ALT+Q) to find the Payment Terms page.
• To define a new payment term, click on New in the menu bar.
• Complete the information according to the following table:

You have successfully set up a new payment term. Repeat the process as needed to add further payment terms.

Setting Up Payment Conditions For Customers

Payment conditions allow you to set up different payment terms and payment methods for a customer depending on the business area (rental, sales, or service). If you then create a document for that customer, the applicable payment condition for the corresponding business area is inserted automatically. To set up a new payment condition for a customer, please proceed as follows:

• Use the quick search (ALT+Q) to find the Payment Conditions page.
• To set up a new payment condition, click on New in the menu bar.
• Complete the information according to the following table:

You have successfully created a payment condition for a customer. Your changes are applied automatically once you close the Payment Conditions page. Repeat the process as needed to add further payment conditions.

Setting up Credit Limits for Customers

Credit limits specify the maximum amount a customer can be granted as credit in your company. This reduces the risk of non-payment. When creating or updating a document, the credit limit is automatically checked. If the credit limit of a customer is exceeded, a warning is displayed to the user. To set up a credit limit for a customer, please proceed as follows:

Note

Before you set up individual credit limits, you must first make some basic settings on the Sales & Receivables Setup page:

• In the Credit Warning field, select the cases in which a warning about the credit limit status of the customer should be displayed. Possible options are Credit Limit (order creation), Overdue Balance (invoice creation), Both Warnings, or No Warning.
• Activate the Show Credit Limit Details on Release toggle switch if the Credit Limit Setup page should be displayed once an outgoing document is released after the credit limit has been reached.
• Activate the Exclude Cash Payments from Credit Limit Calculation toggle switch, if orders with cash payment as payment method should not be included in the calculation of the credit limit. If the toggle switch is activated, orders with cash payment can be released regardless of the value in the Block field on the order card.

• Use the quick search (ALT+Q) to find the Credit Limit Setup page.
• To set up a new credit limit, click on New in the menu bar.
• Complete the information according to the following table:

You have successfully set up a credit limit for a customer. Repeat the process as needed for additional customers and/or business areas.