Searching G/L Accounts Via Match Codes

This chapter contains all relevant information regarding match codes in TRASER DMS 365. A match code allows you to search for records that are stored in the system. If you assign match codes to one or more G/L accounts, you can use these match codes to search documents for the G/L accounts with these match codes. The chapter is divided into the following sections:

• Adding Match Codes to G/L Accounts
• Searching In Documents Using Match Codes

Adding Match Codes to G/L Accounts

You can add match codes to a G/L account to facilitate searching for G/L accounts. To do so, please proceed as follows:

• Use the quick search (ALT+Q) to find the Chart of Accounts page.
• Select a G/L account.
• Click on Related > Account > G/L Account Match Codes in the menu bar of the G/L account card.
• A window opens where you can enter match codes for the selected G/L account.
• Use the Match Code column to enter a text that you want to use as the match code.
• In the lines below, you can enter further match codes for this G/L account.

You have successfully added a match code to a G/L account and can now search for this match code in documents.

Searching In Documents Using Match Codes

You can search for a G/L account in documents using match codes. This function is illustrated using a purchase invoice, but is also applicable to other documents. To search using match codes, please proceed as follows:

• Use the quick search (ALT+Q) to find the Purchase Invoices page.
• Open an existing purchase invoice or create a new one.
• In the Lines FastTab, select the G/L Account option inthe Type column.
• Use the Search column to enter a term/match code. If you have assigned this match code to only one G/L account, this account is automatically entered in the line. If you have assigned this match code to several G/L accounts, a new page opens where you will be able to choose between the G/L accounts associated with this match code.
• Select the desired G/L account and confirm with OK.

You have successfully searched for a G/L account in a document using a match code. The selected G/L account is added to the document line.