Rebook Wizard for Assets

This chapter contains all important information regarding the rebook wizard. The contents of this chapter are divided into the following sections:

• Setting up Rebook Wizard
  • Setting up Rebook Wizard in the General Ledger Setup
  • Setting up FA Posting Group for Rebookings
  • Setting up a Configuration Template for Fixed Assets
• Rebooking Current Assets to Fixed Assets
• Reversing a Rebooking

Setting up Rebook Wizard

Before you can use the rebook wizard, you must set up some basic parameters: These will be described in the following sections.

Setting up Rebook Wizard in the General Ledger Setup

This section describes how to set up the rebook wizard. To do so, please proceed as follows:

• Use the quick search (ALT+Q) to find the General Ledger Setup page.
• Navigate to the Rebook Wizard FastTab.
• Complete the following information:

You have successfully set up the rebook wizard.

Setting up FA Posting Group for Rebookings

Two steps are needed to rebook a machine or service item from current asset to fixed asset. First, the item will be moved out of the inventory, i. e. the item will be transfered to a rebook account. In the second step, the item will be turned into a fixed asset. To be able to perform the first step, you have to assign a rebook account to the specific FA posting group. Please proceed as follows:

• Use the quick search (ALT+Q) to find the FA Posting Groups page.
• Search for the relevant FA Posting Group.
• Enter a rebook account that will be used as a transition account for the rebooking of current assets to fixed assets in the FA Posting Groups.

You have successfully specified a rebook account. Your changes are saved automatically.

Setting up a Configuration Template for Fixed Assets

To be able to turn a current asset into a fixed asset, you have to set up a configuration template for assets. The configuration template enables an automated rebooking process. The template also ensures that the selected service item or machine will be linked with the newly created fixed asset.

Note

To set up a configuration template for fixed assets, you have to create a template for the FA depreciation book which can be linked to the configuration template of the fixed asset. To set up a template for the FA depreciation book, proceed as follows:

• Use the quick search (ALT+Q) to find the Configuration Template page.
• A list containing all Configuration Templates is displayed.
• Click on New in the menu bar.
• A new page opens where you can configure the template.
• Enter the following information in the General FastTab. Enter 5612 in the Table ID field.
• Navigate to the Lines FastTab and add the following fields:
• Depreciation Book Code
• Depreciation Method
• Depreciation Starting Date
• No. of Depreciation Years
• FA Posting Group

The template will be saved automatically.

To set up a configuration template for assets, proceed as follows:

• Use the quick search (ALT+Q) to find the Configuration Templates page.
• A list containing all Configuration Templates is displayed.
• Click on New in the menu bar.
• On the Config. Template Header page, complete the information in the General FastTab according to the following table.

• Navigate to the Lines FastTab. Add the following fields:
  • FA Posting Group
  • FA Subclass Code
• Create another line of the Linked Template type.
• In the Template Code column, enter the template code of the FA depreciation book template you set up in the previous step. The fixed asset template will be linked to the FA depreciation book template.
• Activate the toggle switch Activated in the General FastTab to enable using the template.

You have successfully created a configuration template for fixed assets that you can now use in the rebook wizard.

Rebooking Current Asset to Fixed Asset

After making the necessary settings, you can rebook machines or service items from current asset to fixed asset via the rebook wizard. You can use this process, e.g., for purchased machines or service items that are intended to remain in the company for a longer period of time. Please proceed as follows to rebook a machine or service item from current asset to fixed asset:

• Use the quick search (ALT+Q) to find the Service Items page.
• A list with all existing Service Items is displayed.
• Open the service item which you want to turn into a fixed asset.
• Click on Related > Rebook Wizard in the menu bar.
• The Rebook Wizard opens.
• Fill in the fields according to the following table:

• Click on Next.
• An overview page of the relevant dimensions is displayed.
• Check the information listed here and click on Finish.
• The rebooking will be processed.

You have successfully carried out a rebooking. Once the rebooking has been carried out, the In Stock As field of the relevant service item card will display the Fixed Asset status. Additionally, a new fixed asset card will be created for the fixed asset. The rebooking has been completed.

Reversing a Rebooking

If a rebooking was done incorrectly, it can be reversed. To do so, please proceed as follows:

• Use the quick search (ALT+Q) to find the Service Items page.
• A list with all existing Service Items is displayed.
• Open a service item for which you want to reverse the rebooking.
• Click on Related > Revert Rebook Wizard in the menu bar.
• Confirm the dialog with Yes to reverse the rebooking.

You have successfully reversed a rebooking.