Used Parts Tax
CAUTION!
The following instruction doesn’t contain information on the applicable tax laws.
For more information on the used parts tax, please seek advice from your tax consultant/auditor.
This chapter describes how to set up the used parts tax in TRASER DMS 365. Additionally, this chapter explains how to add the used parts tax on item cards and in documents. For more information on used parts tax, see Used Parts Tax. This chapter is divided into the following sections:
Setting up Used Parts Tax
This section describes how to set up the used parts tax. To be able to set up the used parts tax, you have to create a VAT product posting group for used parts tax. To do so, please proceed as follows:
- Use the quick search (ALT+Q) to find the page VAT Business Posting Group.
- Click New in the menu bar.
- In the Code column, enter a code for the used parts tax product posting group.
- In the Description column, enter a description for the used parts tax product posting group.
You have set up a VAT product posting group. Next, you have to set up the used parts tax in the VAT Posting Setup. To do so, please proceed as follows:
- Use the quick search (ALT+Q) to find the page VAT Posting Setup.
- Click New in the menu bar.
- On the opened posting setup card, fill in the following information in the General FastTab:
| Field | Description |
|---|---|
| VAT Bus. Posting Group | Use this field to enter the VAT business posting group (e.g. National). |
| VAT Prod. Posting Group | Use this field to enter the VAT product posting group (e.g. ALT). |
| VAT Calculation Type | By default, this field will have the value Normal VAT; however, if you activate the Used Parts Tax option, the value will be changed to Full VAT. |
| Description | Use this field to enter a description for the card (e.g. National Used Parts Tax). |
| Blocked | Activate this toggle switch to lock the previously set up combination of VAT business posting group and VAT product posting group. |
| VAT % | Use this field to enter the VAT rate (e.g. 19%). |
| Unrealized VAT Type | Use this drop-down menu to select how unrealized VAT should be handled. Unrealized VAT means that while the VAT is calculated, it is only due once the invoice is settled. |
| VAT Identifier | In this field, enter the VAT identifier (e.g. ALT). The VAT identifier will be used to group settings with similar properties. |
| VAT Clause Code | In this field, enter the VAT clause code (e.g. L_Date). |
| EU Service | Activate this toggle switch if the previously set up combination of VAT business posting group and VAT product posting group is to be listed as a service in the regular VAT returns. |
| Adjust for Payment Discount | Activate this toggle switch if VAT amounts are to be recalculated when payments that trigger discounts are posted. |
| Certificate of Supply Required | Activate this toggle switch if documents that use this combination of VAT business posting group and VAT product posting group should require a certificate of supply. |
| Used Parts Tax | Activate this toggle switch to list the used part tax on this card. If you activate this toggle switch, the value in the VAT Calculation Type field will be changed to Full VAT. |
| Used Parts Tax % | Use this field to enter the used parts tax % (e.g. 10%). |
| Tax Category | Enter the tax category for the dispatch of electronic documents. For example, if you send sales documents via the PEPPOL service, this value is used to automatically fill in various fields. This number is based on the UNCL5305 standard. |
- In the Sales FastTab, enter a sales tax account in the Sales Tax Account field. We recommend creating a new sales tax account.
Note
Neither SKR03, nor SKR04 usually have a separate account for the used parts tax. The following table shows a recommendation of how to set up accounts:
| Account Name | Account Limit (Account No.) |
|---|---|
| Sales tax on used parts 19% | SKR03 (1799) |
| Sales tax on used parts 19% | SKR04 (3803) |
- In the Purchase FastTab, enter an account number for the input VAT into the Input VAT Account field.
Note
Neither SKR03, nor SKR04 usually have a separate account for the used parts tax. The following table shows a recommendation of how to set up accounts:
| Account Name | Account Limit (Account No.) |
|---|---|
| Deductible input tax on used parts 19% | SKR03 (1579) |
| Deductible input tax on used parts 19% | SKR04 (1409) |
You have successfully set up the used parts tax. If you post documents that contain items with used parts tax, the applicable ledger entries will be recorded in the accounts you have just set up.
Used Parts Tax Wizard
You can also set up the used parts tax via the Used Parts Tax Wizard. To do so, please proceed as follows:
- Click on the settings icon
at the top right of the screen.
- Select Assisted Setup from the drop-down menu.
- Navigate to the Used Parts Tax Wizard line and open it.
- To start the wizard, click on Next.
- Fill out the following fields in the Set up Posting Groups FastTab:
| Field | Description |
|---|---|
| Gen. Product Posting Group | In this field, enter an amount. |
| VAT Prod. Posting Group | In this field, enter the VAT product posting group (e.g. ALT). |
| VAT Bus. Posting Group | In this field, enter the VAT business posting group (e.g. National). |
- Fill out the following fields in the Set up Tax Rates FastTab:
| Field | Description |
|---|---|
| Regular VAT % | In this field, enter the regular VAT percentage. |
| Used Parts Tax % | In this field, enter the used parts tax % (e.g. 10%). |
| VAT Identifier | In this field, enter the VAT identifier (e.g. ALT). The VAT identifier will be used to group settings with similar properties. |
- Fill out the following fields in the Set up VAT Accounts FastTab:
| Field | Description |
|---|---|
| Sales VAT Account | In this field, enter the sales VAT account. We recommend creating a new sales tax account. |
| Purchase VAT Account | In this field, enter the purchase VAT account. |
- Click on Finish to complete the used parts tax setup.
Listing Item as a Used Part
This section describes how to list an item as a used part. To do so, please proceed as follows:
- Use the quick search (ALT+Q) to find the page Item.
- Open an item.
- Activate the Used Parts Tax Mandatory toggle switch in the Item FastTab.
The item is now listed as a used part. If this item is added to a sales order, the system will automatically create a new line with the type G/L Account and the description Used Parts Tax Line. When posting a document, the amount from the used parts tax line will now be added to the applicable account.