Depreciations

This chapter contains all relevant information on creating and processing depreciations in TRASER DMS 365. It is divided into the following sections:

• Calculatory Depreciation and Interest
  • Setting up Calculatory Depreciation
  • Creating Calculatory Assets for Service Items
  • Calculating Calculatory Interest
  • Posting Calculatory Depreciation
• Rent Revenue Depreciation
  • Setting up Rent Revenue Depreciation
  • Calculating Rent Revenue Depreciation
• Depreciation Values in Fixed Asset List

Calculatory Depreciation and Interest

The following sections describe how you can create calculatory assets from service items and how to calculate calculatory depreciation to reflect the loss in value during the life cycle of a machine. This functionality is available for service items in both fixed assets and current assets.

Setting up Calculatory Depreciation

In order to use calculatory depreciation for service items, the functionality must first be set up in five steps. In the first step, please proceed as follows to set up the journals for calculatory assets:

• Use the quick search (ALT+Q) to find the General Ledger Setup page.
• Navigate to the Rebook Wizard FastTab.
• Fill in the fields as described under Rebook Wizard for Assets.

You have successfully set up the journals for calculatory assets:. In the second step, please proceed as follows to create a depreciation book for calculatory assets:

• Use the quick search (ALT+Q) to find the Depreciation Books page.
• Click on New to create a new entry.
• Complete the information according to the following table:

You have successfully created a depreciation book for calculatory depreciations. In the third step, please proceed as follows to create a configuration template for the depreciation book for calculatory assets:

• Use the quick search (ALT+Q) to find the Configuration Templates page.
• Click on New to create a new template.
• Complete the information according to the following table:

• Navigate to the Lines FastTab.
• Click on New in the menu bar to add a new line.
• Complete the information according to the following table:

You have successfully created a configuration template for the depreciation book for calculatory depreciations. In the fourth step, please proceed as follows to create a FA configuration template for calculatory assets:

• Use the quick search (ALT+Q) to find the Configuration Templates page.
• Click on New to create a new template.
• Complete the information according to the following table:

• Navigate to the Lines FastTab.
• Click on New in the menu bar to add a new line.
• In the Type column, select the Related Template option from the dropdown menu.
• In the Template Code column, select the configuration template for the depreciation book for calculatory depreciations, e.g., CALC-AFA.

You have successfully created a FA configuration template for calculatory assets. In the fifth step, please proceed as follows to activate the calculatory depreciation functionality:

• Use the quick search (ALT+Q) to find the Sales & Receivables Setup page.
• Navigate to the Calculation Review FastTab.
• Activate the Calculatory Interest Active toggle switch. Additional fields will be displayed.
• Select the desired finance charge term in the Default Finance Charge Term field.
• Enter the desired calculatory FA template in the Calculatory FA Template field.

You have successfully completed the calculatory depreciation setup and can now use this functionality for service items.

Creating Calculatory Assets for Service Items

Once you hve successfully set up calculatory depreciation, you can create calculatory assets for service items. To do so, please proceed as follows:

• Use the quick search (ALT+Q) to find the Service Items page.
• Open the service item for which you want to create a calculatory asset.
• Click on Related > Calculatory Interest > Create Calculatory Asset.
• Complete the information according to the following table:

• Confirm your entries with OK. The calculatory asset is created.
• Confirm the dialog window with Yes if you want to open the fixed asset card.

Tip

You can also create a calculatory asset for a service item from a posted purchase invoice. To do so, please proceed as follows:

• Use the quick search (ALT+Q) to find the Posted Purchase Invoices page.
• Open the posted purchase invoice that contains the desired service item.
• Click on Calculatory Interest > Create Calculatory Asset in the Lines FastTab.
• Confirm the dialog window with Yes.
• Complete the information according to the previous table.

You have successfully created a calculatory asset for a service item. You can open the asset card at any time via the service item card by clicking into the Calculatory FA No. field in the Details FastTab.

Calculating Calculatory Interest

To calculate the calculatory interest of a calculatory asset, please proceed as follows:

• Use the quick search (ALT+Q) to find the Service Items page.
• Open a service item with a calculatory asset for which you want to calculate calculatory interest.
• Click on Related > Calculatory Interest > Calc. Interest Depreciation.
• Confirm the dialog window with Yes.

Tip

You can recalculate calculatory interest for service items to reflect changes in value. Please proceed as follows:

• Use the quick search (ALT+Q) to find the Service Items page.
• Select the service item for which you want to recreate the calculatory interest entries. To select multiple service items, use multiple selection CTRL + LEFT CLICK.
• Click on Related > Calculatory Interest > Recreate Interest Entries in the menu bar.
• Confirm the dialog window with Yes.

You have successfully calculated the calculatory interest. You can access an overview of the calculated interest items by clicking on Related > Calculatory Interest > Calc. Interest Leger Entries in the menu bar of the service item card or fixed asset card. Calculatory interest is also displayed in the calculation review.

Posting Calculatory Depreciation

To post a calculatory depreciation, please proceed as follows:

• Use the quick search (ALT+Q) to find the Fixed Assets page.
• Click on Related > Fixed Asset > Depreciation Books in the menu bar.
• Select the calculatory asset whose depreciation you want to post.
• Click Actions > Calc. and Post complete Depreciation in the menu bar.
• Confirm the dialog window with Yes.

You have successfully calculated and posted the calculatory depreciation.

Rent Revenue Depreciation

You can calculate depreciation values for service items that have been commissioned as rent objects based on rent revenues. TRASER Rental 365 must be installed for this. The following sections contain all important information on setting up and using this function.

Setting up Rent Revenue Depreciation

To use depreciation based on rent revenue, you must first set up rent revenue groupings. These specify which rent revenues are considered for the calculation of the depreciation. Please proceed as follows to set up a rent revenue grouping:

• Use the quick search (ALT+Q) to find the Rent Revenue Grouping page.
• Click on New to create a new rent revenue grouping.
• Complete the information according to the following table:

You have successfully set up a rent revenue grouping. Your changes are saved automatically. You can now create additional rent revenue groups as needed or proceed with the second step of the setup by setting up rent revenue depreciation on the fixed asset card of a rent object. To do so, please proceed as follows:

• Use the quick search (ALT+Q) to find the Fixed Assets page.
• Open the fixed asset of a service item for which you want to calculate rent revenue depreciation or create a new fixed asset.
• Navigate to the Depreciation Book FastTab.
• Select the Percent of Rent Revenue option from the dropdown menu in the Depreciation Method field. Additional fields will be displayed.
• Select the relevant rent revenue grouping in the Rent Revenue Grouping field.
• Enter the desired percentage to be used to calculate the depreciation value in the Rent Revenue Depr. % field, e.g., 50,00.

Repeat the previous step as needed for any number of rent objects. You have successfully completed the setup for rent revenue depreciations.

Calculating Rent Revenue Depreciation

To calculate depreciation values for rent revenues, please proceed as follows:

• Use the quick search (ALT+Q) to find the Fixed Assets page.
• Select the fixed asset for which you want to calculate depreciation values.
• Click on Home > Calculate Depreciation... in the menu bar.
• In the following window, make settings as needed and confirm your selection with OK.

You have successfully calculated depreciation values for rent revenues. The Last Calculation To field on the fixed asset card is automatically updated with the date of the last calculation of the depreciation value. The related fixed asset journal entries are automatically created on the Fixed Asset G/L Journals page and can be posted.

Changing Depreciation Values in Fixed Asset List

In TRASER DMS 365, the depreciation book values are displayed column by column in a FactBox in the fixed asset list. These values can be changed. To do so, please proceed as follows:

• Use the quick search (ALT+Q) to find the page Fixed Assets.
• Display the FactBox area (ALT+F2) to view the information on the depreciation books.
• To adjust a value, open a fixed asset from the fixed asset list with the corresponding depreciation book code.
• Click on Add More Depreciation Books in the Depreciation Book FastTab of a fixed asset card.
• In the following table, click on the value you want to change and enter a new value.
• Close the fixed asset card to save the changes.

You have successfully changed a depreciation value in the fixed asset list.