Item Charges
In TRASER DMS 365, item charges are used to record additional costs regarding the handling of items, such as freight costs, loading and unloading, customs duties, insurance, or similar expenses. In the context of inventory purchases, these additional costs are considered inventory costs and should be included in inventory valuation and cost of goods sold. In this way, the charges supplement the actual purchase price and provide a complete cost overview per item. Item charges can be used in orders, invoices, and credit memos for both purchase and sales processes. This chapter contains all necessary information regarding the setup and use of item charges and is divided into the following sections:
Setting up Item Charges
Please proceed as follows to set up item charges:
- Use the quick search (ALT+Q) to find the Item Charges page.
- Click New in the menu bar to create a new item charge.
- Complete the following information:
| Column | Description |
|---|---|
| No. | In this field, enter the number or the code for the item charge. |
| Description | In this field, enter detailed information about the purpose of the item charge. |
| Type | In this field, enter the type of item charge. |
| Calculation Entry Type | In this field, enter the calculation entry type. More information regarding calculation entry types for item charges can be found under Calculation Entry Types. |
| Gen. Product Posting Group | In this field, enter the product posting group so that when transactions are made for this item charge, the general ledger account is linked according to the general posting setup. |
| Tax Group Code | In this field, enter the sales tax group code that specifies the item charge. |
| VAT Prod. Posting Group | In this field, enter the VAT product posting group so that when transactions are made for this record, the general ledger account is linked according to the VAT general posting setup. |
| Search Description | In this field, enter keywords you would use to search for this item charge. |
| Automatic Allocation | Activate this toggle switch to set up the automatic allocation of item charges. |
| Allocation Type | You can edit this field only when the automatic allocation of item charges is activated. You can specify the type of allocation in this field. Automatic allocation takes place when the line is filled in. |
| Dimension Handling | Specify how dimensions should be handled. When using the Item Charge Dimension option, the system doesn't execute the function; instead, it transfers the dimensions of the respective item charge to the line based on the dimension logic. When using the Highest Amount option, the dimensions from the line with the highest amount are transferred to the item charge line. If two lines have the same amount, the dimension set of the first line will be used. When using the Dimension Set ID option, each dimension set generates a ledger entry when the item charge line is posted. This ledger entry inherits dimensions from the assigned lines proportionally to their amounts. |
You have successfully set up an item charge.
Allocating Automatic Item Charges to Items
Please proceed as follows to set up the automatic allocation of item charges in documents:
- Use the quick search (ALT+Q) to find the Items page.
- Open the item to which you want to allocate item charges.
- Click Related > Item > Automatic Item Charges in the menu bar of the item card.
- Complete the following information:
| Column | Description |
|---|---|
| Item No. | This column is automatically filled in with the item number of the current item. |
| Item Charge Code | Enter a previously set up item charge code in this column. |
| Description | This column is automatically filled in with the description of the selected item charge. |
| Calculation Base | In this column, select if the calculation base for the item charge should be the amount or a percentage of the sales price of the item. |
| Calculation Value | In this column, depending on the selected calculation base, enter either a fixed amount or the percentage of the item's sales price to be used for the item charge. |
| Quantity=Item Quantity | This checkbox specifies how the quantity of an automatic item charge should be handled when creating an item line in a document. Select this checkbox if the item charge should always have the same quantity as the related item line. Clear the checkbox if the quantity of the item charge should always be set to 1, regardless of the quantity of the item line. |
| Sales | Select this checkbox if the item charge should be added automatically to all sales documents. |
| Purchase | Select this checkbox if the item charge should be added automatically to all purchase documents. |
- Your changes are saved automatically.
You have successfully set up the automatic item charge allocation for an item. When the item is now inserted into a sales or purchase document, the corresponding item charge is automatically added depending on the settings.
Tip
You can also set up automatic item charge allocations for multiple items at the same time. To do so, click Allocate Items in the menu bar on the Automatic Item Charges page and fill in the fields with the same information as described in the table above. You can then enter multiple items to which the item charge should apply in the Filter: Items FastTab. Then, click OK to complete the setup.