Financing Module

This chapter covers everything you need to know about the Financing Module. The financing module allows you to create, calculate, analyze and manage financings and loans in TRASER DMS 365. This is particularly helpful for larger investments that need to be financed over a longer period of time, e. g. expensive machines. In addition, the financing module makes postings of repayments and interest rates much easier. The contents of this chapter are divided into the following sections:

• Setup
  • Setting up Financing Default Dimensions
  • Setting up General Parameters for Financings
  • Setting up Maturities
  • Setting up Financing Partners
  • Setting up Financing Posting
  • Setting up Processing Statuses
• Financings
  • Creating a Financing
  • Posting Financing Lines
  • Changing a Financing
  • Looking up Financing Information on Service Item Card
  • Printing Financing Reports

Setup

Before you can use the financing module, you have to set up certain parameters. The next sections explain in more details how to set up the financing module.

Setting up Financing Default Dimensions

To set up financing dimensions, proceed as follows:

• Use the quick search (ALT+Q) to find the page Dimensions.
• Scroll to the Financing dimension and select it.
• Click on Actions > Function > Other > Automatic Dimension Setup in the menu bar.
• Fill in the following columns according to the table below:

• Your changes will be saved automatically. You can now exit the page.

You have successfully set up the dimensions for the financing module. The next section explains how to set up the general parameters for the financing module.

Setting up General Parameters for Financings

Before you can work with financings, you have to set up certain parameters. To do so, please proceed as follows:

• Use the quick search (ALT+Q) to find the page Financing Setup.
• In the General tab, fill out the following fields:

The general setup has been completed. The next section describes how to set up maturities for financings.

Setting up Maturities

Before creating a financing, you can set up specific maturities that can later be used for financings. To define maturities, proceed as follows:

• Use the quick search (ALT+Q) to find the page Financing Setup.
• Select Related > Maturity Setup in the menu bar.
• To set up a new maturity, click on New in the menu bar.
• Complete the columns according to the table below.

You have set up a new maturity. The next section describes how to set up financing partners.

Setting up Financing Partners

Before using the financing module, you can set up financing partners, such as lenders that can later be used when you create a new financing. To set up a new financing partner, proceed as follows:

• Use the quick search (ALT+Q) to find the page Financing Setup.
• Click Related  > Financing Partners in the menu bar.
• To set up a new financing partner, click on New in the menu bar.
• Complete the columns according to the table below.

You have successfully set up a new financing partner. The next section describes how to set up the posting of financings.

Setting up Financing Posting

Before you can create a financing, you have to specify which accounts the repayments are posted to. This can be set up per financing partner or financing number. To set up the financing posting, please proceed as follows:

• Use the quick search (ALT+Q) to find the page Financing Setup.
• Select Related > Financing Posting Setup in the menu bar.
• To create a new setup, click on New in the menu bar.
• Complete the columns according to the table below.

You have successfully set up the financing posting for a specific financing partner. The next section describes how to set up processing statuses for financings.

Setting up Processing Statuses

Before creating a financing, you can set up processing statuses that you can assign to a financing manually, such as In Progress or Loan Discharged. To define a processing status, proceed as follows:

• Use the quick search (ALT+Q) to find the page Financing Setup.
• Click Related > Processing Status in the menu bar.
• To define a new status, click on New in the menu bar.
• Use the Code column to enter a code for the status.
• Use the Description column to enter a description for the processing status. The description should contain a full description of the status, e. g. Checking.
• Your changes will be saved automatically.

You have successfully set up a new processing status that you can assign to a financing manually. You can filter financings by their processing status. The next section covers everything you need to know about working with financings.

Financings

After setting up the financing module, you can finally create financings. The next section describes how to create a financing.

Creating a Financing

To create a new financing, please proceed as follows:

• Use the quick search (ALT+Q) to find the page Financing List.
• To create a new financing click on New in the menu bar.
• A new financing card opens.
• In the General tab, fill out the following fields:

• Fill out more fields as needed. After filling out all the mandatory fields in the General tab, scroll to the Financing Information tab.
• Fill in the following fields according to the table below.

• After filling out all the mandatory fields in the Financing Information tab, scroll to the Service Item tab.
• You can enter a service item in the Service Item No. field if the financing you are creating is for a specific service item.
• Navigate to the Lines FastTab.
• In the menu bar, click Calculate so the system can calculate the financing lines.

You have successfully set up a new financing.

The next section explains how to post specific financing lines.

Posting Financing Lines

This section describes how to post specific financing lines. Before you can perform this step, you first have to Create a Financing.

Please proceed as follows to post a financing line:

• Use the quick search (ALT+Q) to find the page Financing List.
• Open a financing from the list.
• Navigate to the Lines FastTab. If you cannot see any financing lines, you may have to click Calculate again.
• Select the line you would like to post. Click in the respective line.
• In the menu bar, click Fill Gen. Journal.
• Navigate to the Options tab.
• Fill in the fields according to the table below.

• Click on OK once you have entered all the necessary information.
• The page General Journals opens that shows all postings for the financing line/lines.
• Once you have checked all information, click on Post/Print > Post or Post and Print.
• A new window opens. Click Yes to post the lines.
• The lines have been posted.
• Close the General Journals page to return to the financing overview.
• Navigate to the Lines FastTab.
• The fields Posted Repayment Amount and Posted Interest Amount should now contain values. The values will be highlighted blue. To view the G/L entries, click on these values. In addition, the column Posted should be activated for the posted lines.

You have successfully posted a financing line. The next sections describes how to make changes to an existing financing.

Changing a Financing

This section describes how to make changes to an existing financing. Before you can perform this step, you first have to Create a Financing.

To make changes to a financing, please proceed as follows:

• Use the quick search (ALT+Q) to find the page Financing List.
• Open a financing you would like to change.
• Click Changes in the menu bar.
• The Financing Changes List is displayed. You can define changes in this list.
• Use the Start Date column to enter a starting date for the change.
• In the Type column enter what type of information you would like to change, e. g. Change Nominal Interest %.
• In the Value column, enter the new value, e. g. 8, if you want the new nominal interest value to be 8%.
• In the Description field you can enter more information regarding the change, such as the person who approved the change or the reason for the change.
• Once you have entered all information, you can close the page. Your changes will be saved automatically.
• To apply the change, click on Calculate in the menu bar.
• Scroll to the Lines FastTab and check the new values. The Information column should also display the changes in red.

You have successfully changed a financing. The next sections describes how to access financing information via the service item card.

Looking up Financing Information on Service Item Card

You can look up the financing information for a service item via the service item card. To do so, please proceed as follows:

• Use the quick search (ALT+Q) to find the page Service Items.
• A list containing all service items is displayed.
• Select the service item that you would like to view the financing information for.
• Scroll to the General FastTab and click on the number in the Extended Financing field.
• On this page, you can see the different financings and financing information for the specific service item.

You have successfully accessed financing information via the service item card. The next sections describes how to print several financing reports.

Printing Financing Reports

This section describes how to print various reports via the financing list. To do so, proceed as follows:

• Use the quick search (ALT+Q) to find the page Financing List.
• Click on Reports > Financing List in the menu bar.
• The Print Wizard is displayed.
• Customize the settings in the Options FastTab as required.
• Click Print to print the report.

You have successfully printed a financing list containing all current financings. To print the financing plan for a specific financing, proceed as follows:

• Use the quick search (ALT+Q) to find the page Financing List.
• Select a financing.
• Click on Reports > Financing Plan in the menu bar of the financing list.
• The Print Wizard is displayed.
• Customize the settings in the Options FastTab as required.
• Click Print to print the report.

You have successfully printed the financing plan for a financing. To print a credit limit list for all current financings, proceed as follows:

• Use the quick search (ALT+Q) to find the page Financing List.
• Click on Reports > Credit Limit List in the menu bar.
• The Print Wizard is displayed.
• Customize the settings in the Options FastTab as required.
• Click Print to print the report.

You have successfully printed a credit limit list containing all current financings.