Purchase and Sales Price Lists
In TRASER DMS 365, you can create and set up price lists on the Purchase Price Lists and Sales Price Lists pages. Price lists allow you to offer special prices or discounts to either all customers or vendors or only to certain customers or vendors. The prices and discounts defined by you are automatically applied to purchase, sales and service documents. This chapter is divided into the following sections:
Creating Purchase Price Lists
To create and set up a purchase price list, please proceed as follows:
- Use the quick search (ALT+Q) to find the Purchase Price Lists page.
- To create a new purchase price list, click on New in the menu bar.
- Enter the following information in the General FastTab:
| Field | Description |
|---|---|
| Code | The Code field is automatically filled by the system once you click in the next field. |
| Description | Enter a significant description for the price list. |
| Assign to Type | Select to which type you want to assign this price list. The following options can be selected: All Vendors, Vendor, Campaign, Contact. |
| Assign to No. | Select here the number of the element to which the prices are linked. The options depend on the selection in the Assign to Type field. If you select an element, the price list will only be used for this element. |
| Price Includes VAT | Activate this toggle switch if the prices already include VAT. |
| View Columns for | Select what value should be displayed in the columns of the price list lines. The following options can be selected: Price & Discount, Price, Discount. |
| Status | Select here if the price list is in draft stage and can still be edited or if it is inactive and cannot be edited or used or if it is active and can be used for price calculations (provided that Editing of Active Price Enabled is activated). |
| Currency Code | Select here the currency which should be used for the prices in the price list. The currency may be the same for all prices or you can specify a currency for individual lines. |
| Starting Date | Specifies the starting date from which the price list is valid. |
| Finishing Date | Specify here the end date until the price list is to be valid. |
| Allow Updating Defaults | Activate this toggle switch to enable editing of the values in the price list line fields that were pre-assigned from the header by default. |
| Allow Invoice Disc. | Activate this toggle switch to enable the use of an invoice discount. |
| Allow Line Discount | Activate this toggle switch to enable the use of a line discount. |
- Enter the following information in the Lines FastTab:
| Field | Description |
|---|---|
| Product Type | Select the product type here. The following options can be selected: All, Item, Item Discount Group, Resource, Resource Group, Service Costs, G/L Account, Catalog Item, Purchase Item Discount Group and All Items. |
| Vendor Item No. | Select here the vendor item number, if needed. |
| Product No. | Enter here the identifier of the product. If no product is selected, the price and discount values apply to all products of the selected product type for which these values are not specified. If you e.g. select Item as a product type, but do not specify a certain item, the price will be applied to all items which do not have a specified price. |
| Description | Enter here the description of the product. |
| Order Type | Enter here the order type for which the price of the price list is valid. |
| Variant Code | Enter here the item variant, if necessary. |
| Work Type Code | Enter here the work type code. |
| Unit of Measure Code | Enter here the unit of measure code. |
| Minimum Quantity | Enter here the minimum quantity for the price of the price list. |
| Purchase Price | Enter the purchase price of the product. |
| Allow Line Discount | Select this checkbox if a line discount should be calculated once the price is offered. |
| Allow Invoice Disc. | Select this checkbox if an invoice discount should be calculated once the price is offered. |
| Price Factor | Specify the price factor used for the calculation of the unit price for an item. |
You have successfully created and set up a purchase price list.
Creating Sales Price Lists
To create and set up a sales price list, please proceed as follows:
- Use the quick search (ALT+Q) to find the Sales Price Lists page.
- To create a new sales price list, click on New in the menu bar.
- Enter the following information in the General FastTab:
| Field | Description |
|---|---|
| Code | The Code field is automatically filled by the system once you click in the next field. |
| Description | Enter a significant description for the price list. |
| Assign to Type | Select to which type you want to assign this price list. The following options can be selected: All Customers, Customer, Customer Price Group, Customer Disc. Group, Campaign and Contact. |
| Assign to No. | Select here the number of the element to which the prices are linked. The options depend on the selection in the Assign to Type field. If you select an element, the price list will only be used for this element. |
| VAT Bus. Posting Gr. (Price) | Select the default VAT business posting group code. |
| Price Includes VAT | Activate this toggle switch if the prices already include VAT. |
| View Columns for | Select what value should be displayed in the columns of the price list lines. The following options can be selected: Price & Discount, Price, Discount. |
| Status | Select here if the price list is in draft stage and can still be edited, or if it is inactive and cannot be edited or used, or if it is active and can be used for price calculations (provided that Editing of Active Price Enabled is activated). |
| Currency Code | Select here the currency which should be used for the prices in the price list. The currency may be the same for all prices or you can specify a currency for individual lines. |
| Starting Date | Specifies the starting date from which the price list is valid. |
| Finishing Date | Specify here the end date until the price list is to be valid. |
| Allow Updating Defaults | Activate this toggle switch to enable editing of the values in the price list line fields that were pre-assigned from the header by default. |
| Allow Invoice Disc. | Activate this toggle switch to enable the use of an invoice discount. |
| Allow Line Discount | Activate this toggle switch to enable the use of a line discount. |
- Enter the following information in the Lines FastTab:
| Field | Description |
|---|---|
| Product Type | Select the product type here. The following options can be selected: All, Item, Item Discount Group, Resource, Resource Group, Service Costs, G/L Account, Catalog Item, Purchase Item Discount Group and All Items. |
| Vendor Item No. | Select here the vendor item number, if needed. |
| Product No. | Enter here the identifier of the product. If no product is selected, the price and discount values apply to all products of the selected product type for which these values are not specified. If you e.g. select Item as a product type, but do not specify a certain item, the price will be applied to all items which do not have a specified price. |
| Description | Enter here the description of the product. |
| Order Type | Enter here the order type for which the price of the price list is valid. |
| Variant Code | Enter here the item variant, if necessary. |
| Work Type Code | Enter here the work type code. |
| Unit of Measure Code | Enter here the unit of measure code. |
| Minimum Quantity | Enter here the minimum quantity for the price of the price list. |
| Defines | Specify here if the price list line applies to prices, discounts or both. |
| Price Factor | Specify here the price factor which is used for the calculation of the unit price for an item. |
| Sales Unit Price | Enter here the sales price of the product. |
| Allow Line Discount | Select this checkbox if a line discount should be calculated once the price is offered. |
| Line Discount % | Enter here the line discount for the price line. You can also use this field to set up multi-level discounts. |
| Allow Invoice Disc. | Select this checkbox if an invoice discount should be calculated once the price is offered. |
| Price Base Amount | Enter here the amount which is used as basis for the sales price calculation. |
| Surcharge Calculation Base | Specify here if the sales price is based on the published cost or unit price. |
| Surcharge in % | The surcharge is automatically filled using the surcharge settings from the catalogs. |
| Rounding Amount Added Before | Enter the amount which was calculated before the unit price was rounded. |
| Rounding Type | Specify here how the amount was rounded. |
| Rounding Precision | Specify here the rounding precision for the amount. |
| Rounding Amount Added After | Enter here the amount which was calculated after the unit price was rounded. |
| Price Incl. VAT | Select this checkbox if the prices should include VAT. |
| VAT Bus. Posting Group (Price) | Select the VAT business posting group here. |
| Dynamic Surcharge Base | Enter here the calculation base for items where the sales price consists of the costs and the surcharge. This function can be used if an item cannot be clearly identified by the item number or the vendor item number. |
| Dynamic Surcharge % | Enter here the dynamic surcharge for items where the sales price consists of the costs and the surcharge. This function can be used if an item cannot be clearly identified by the item number or the vendor item number. |
You have successfully created and set up a sales price list.