Rent Contract Revenues

You can add variable or additional revenues to a rent contract which which opens up more processing possibilities. This chapter is divided into the following sections:

• Additional Revenues
  • Setting Up Additional Revenues
  • Add Additional Revenues
• Set Transport Specification
• Variable Revenues
  • Adding Variable Revenues for a Rent Class or a Rent Package
  • Adding Variable Contract Revenues

Additional Revenues

Setting Up Additional Revenues

You can create additional revenues to be used in rent contracts and rent classes which can also be linked to additional costs from sub-rent contracts.
To set up additional revenues in contracts, please proceed as follows:

• Use the quick search (ALT+Q) to find the Rent Contract Additional Revenue Setup page.
• The Rent Contract Additional Revenue Setup page is displayed.
• Select New > New from the menu bar.

You can choose between the following options:

• Your entries are saved automatically.

You have successfully created an additional revenue.

Adding Additional Revenues

You can add additional revenue to lines of the rent contract. To do so, please proceed as follows:

• Use the quick search (ALT+Q) to find the Rent Contracts page.
• A list of all rent contracts is displayed.
• Click on New to create a new rent contract or open an existing open rent contract to which you want to add additional revenues.
• Navigate to the Lines area.
• Click on the line of the rent class to which you want to add additional revenues.
• Click on Functions > Add Additional Revenue.
  You might have to click on 'More Options' to view the Functions option.
• A new window opens.
• In the Standard Description column, click on the label of the entry you want to apply.
• The window closes automatically and the selected entry will be added to the existing lines.
• The rent contract is displayed again.
• You can now release the rent contract or make further changes.

Set Transport Specification

Transport costs can be added to a rent contract as additional revenues. The transport cost lines can be linked to rent classes. That way it is specified which rent classes from the rent contract are included in this transport cost line. This is helpful, for example, if different transport costs apply per rent class. With the transport specification, it is shown on the printed document which transport costs apply to which rent class. To set a transport specification, please proceed as follows:

Note

To be able to use this function, the following requirements must be met:

• The Revenue Item Number of the additional revenue must be TRANSPORT.
• The additional revenue must be added to the rent contract by using the Add General Additional Revenue function in the Lines FastTab.

• Open a rent contract that already contains rent classes.
• In the Lines FastTab, select the Functions>Add General Additional Revenue option from the menu bar.
• Select the desired additional revenue from the list. You can find more information on this step here.
• Optional If the More Than Once in Contract Allowed option is activated for this additional revenue, you can add this revenue multiple times. You can find more information regarding the setup of addtional revenues here.
• Select the additional revenue line.
• In the Lines FastTab, select the Functions > Set Transport Specification option.
• The Select Contract Line window opens.
• Select the respective contract line and confirm your selection with OK.

• The Transport Specification window is displayed. In this window you can set the price in the Price column. Your entries are saved automatically.
• Close the Transport Specifications window.

Variable Revenues

You can add variable revenues to the lines of the rent contract which either apply to the entire rent contract or only to a certain rent class or rent package.

Adding Variable Revenues for a Rent Class or a Rent Package

You can add variable revenues which relate to a certain rent class or rent package. These are unexpected costs which can be freely defined, e.g., waiting periods that the customer can be charged for.

To add variable revenues to a rent class or a rent package, please proceed as follows:

• Use the quick search (ALT+Q) to find the Rent Contracts page.
• Click on New to create a new rent contract or open an existing open rent contract to which you want to add additional revenues.
• Navigate to the Lines area.
• Add a new rent class or rent package. Once you add a rent class or a rent package to a contract, the previously set line for variable costs will be automatically displayed in the contract lines.
• Select this line.
• Click on Invoicing > Variable Revenue.
• The page for adding variable revenue is displayed.
• Fill in the columns according to the following table.

• You can deposit comments for the variable revenues in the Comments FastTab. If extended texts exist for a standard text code (you can find more information on depositing extended texts in this section), they will be automatically entered in the comment lines when selecting the standard text code. These texts are transferred into the rent invoice.
• To add the revenue, click on Approval > Approve Request.
• To display revenue lines on the invoice plan, click Actions > Invoice > Recalculate Invoice Plan.
• You have added a variable revenue which relates to a certain rent class or rent package.

Adding Variable Contract Revenues

You can also add variable revenues that relate to the entire rent contract, e.g., shipping costs that should be invoiced to the customer for every delivery in the rent contract.

Note

Before you can add variable revenues in a rent contract, you have to set them up first. To do so, please proceed as follows:

• Use the quick search (ALT+Q) to find the Rent Contract Additional Revenue Setup page.
• A list with all contract revenues is displayed.
• To create a new contract revenue click on New. You can find more information on the columns of this page here.
• Leave the Price Code column empty.
• Select the Variable option in the Preistyp column.
• Select the Pauschale option in the Revenue Item No. column.
• Close the Rent Contract Additional Revenue Setup page.
• The revenue line is set up. You can add it later to a contract.

To add variable contract revenues to lines of a contract, please proceed as follows:

• Use the quick search (ALT+Q) to find the Rent Contracts page.
• Click on New to create a new rent contract or open an existing open rent contract to which you want to add additional contract revenues.
• Navigate to the Lines area.
• Add a new rent class or rent package. Once you add a rent class or rent package to a contract, the lines previously set in the Rent Contract Additional Revenue Setup will be displayed automatically in the top section of the contract lines. If they are not inserted automatically, you can do this later in the Lines FastTab in Functions > Add General Additional Revenue.
• Select the line to which you want to add revenues.
• Click on Invoicing > Variable Revenue.
• The page for adding variable contract revenues is displayed.
• Fill in the columns according to the following table.

• To add the revenue, click on Approval > Approve Request.
• To display revenue lines on the invoice plan, click Actions > Invoice > Recalculate Invoice Plan.
• You have added a variable revenue which relates to the entire contract.