EU VAT Registration Number Validation Service Setup

As of January 1, 2020, all shipments within the EU require VAT ID validation.
When posting shipping documents in our ERP solution, you can have a customer's VAT ID validated via a third-party provider by using the VAT ID validation service. You can also set up how the system should handle an invalid VAT ID.

To do so, proceed as follows:

• Use the quick search (ALT+Q) to find the EU VAT Registration No. Validation Service Setup page.
• Enter the EU VAT registration number validation service endpoint in the Service Endpoint field.
• Activate the Enabled toggle switch.
• A dialog window is displayed.
• Read and accept the General Terms & Conditions.
• Another dialog window is displayed.
• Read the Disclaimer and confirm the dialog window with OK.
• In the Default Template Code field, select a default template for validating additional company information.
• Your entries are saved automatically.

You have successfully activated the EU VAT registration number validation service.

To set up how to handle an invalid VAT ID, proceed as follows:

• Use the quick search (ALT+Q) to find the VAT Business Posting Group page.
• For each VAT business posting group, you can select in the VAT ID Validation Option field whether postings should be allowed, blocked, or only allowed with hint if validation fails.

If the VAT ID validation service is active, the system behaves as follows for the respective settings when validation fails:

• Posting Blocked: Postings are not possible if validation fails. The following dialog window is displayed: The selected business partner does not have a valid VAT ID.
• Posting Allowed with Hint: The following dialog window is displayed if validation fails: The selected business partner does not have a valid VAT ID.
• Upon confirmation, another dialog window is displayed: The Value Added Tax Act requires a valid VAT ID for intra-Community transactions. Do you want to continue even though your VAT ID is invalid?
• If you confirm this message with Yes, the posting can still be processed.
• If you reject this message with No, posting is not possible.
• Posting Allowed: The following dialog window is displayed: The Value Added Tax Act requires a valid VAT ID for intra-Community transactions. Please correct any incorrect or erroneous records as needed.
• Upon confirmation, the posting can still be processed.
• Your entries are saved automatically.

You have successfully set up the VAT ID validation service.