Used Parts Tax

This chapter describes how to set up the used parts tax.
In addition, this chapter describes how to add the used parts tax on item cards and how to add the used parts tax in documents. Please click on one of the following links to go to the instructions:

Note

The following instruction doesn’t contain information on the applicable tax laws.
For more information on the used parts tax, please seek advice from your tax consultant/auditor.

For more information on used parts tax, see Used Parts Tax.

Set up Used Parts Tax

This section describes how to set up the used parts tax. To be able to set up the used parts tax, you have to create a VAT Prod. Posting Group for used parts tax.
Please proceed as follows:

  • Use the quick search (ALT+Q) in TRASER DMS 365 to find the page VAT Prod. Posting Group.
  • The page VAT Prod. Posting Group is displayed.
  • Click New in the menu bar.
  • Use the Code column to enter a code for the used parts tax product posting group.
  • Use the Description column to enter a description for the used parts tax product posting group.

VAT Product Posting Groups

You have set up a VAT prod. posting group. Next, you have to set up the used parts tax in the VAT Posting Setup.
Please proceed as follows:

  • Use the quick search (ALT+Q) in TRASER DMS 365 to find the page VAT Posting Setup.
  • The page VAT Posting Setup is displayed.
  • In the menu bar, click on New to set up the used parts tax.
  • A new card for the VAT posting setup will be displayed.
  • Complete the following information in the General tab:
Field Description
VAT Business Posting Group Use this field to enter the VAT business posting group (e.g. National).
VAT Prod. Posting Group Use this field to enter the VAT product posting group (e.g. OLD).
VAT Calculation Type By default, this field will have the value Normal VAT; however, if you activate the Used Parts Tax option, the value will be changed to Full VAT.
Description Use this field to enter a description for the card (e.g. National Used Parts Tax).
VAT % Use this field to enter the VAT rate (e.g. 19%).
VAT Identifier Use this field to enter the VAT identifier (e.g. OLD). The VAT identifier will be used to group settings with similar properties.
VAT Clause Code Use this field to enter the VAT clause code (e.g. L_Date).
Used Parts Tax Activate this option to add the used part tax to this card.
If you activate this option, the value in the VAT Calculation Type field will be changed to Full VAT.
Used Parts Tax % Use this field to enter the used parts tax % (e.g. 10%).
  • In the Sales register, enter a sales tax account in the Sales Tax Account field. We recommend creating a new sales tax account.

Note

Neither SKR03, nor SKR04 usually have a separate account for the used parts tax. Below, you will find a recommendation of how to set up accounts:

Account Name Account Limit
(Account No.)
Sales tax on used parts 19% SKR03
(1799)
Sales tax on used parts 19% SKR04
(3803)
  • In the Purchase tab, enter an account number for the input VAT into the Input VAT Account field.

Note

Neither SKR03, nor SKR04 usually have a separate account for the used parts tax. Below, you will find a recommendation of how to set up accounts:

Account Name Account Limit
(Account No.)
Deductible input tax on used parts 19% SKR03
(1579)
Deductible input tax on used parts 19% SKR04
(1409)

The following screen shot shows the settings for the used parts tax for the default account system SKR3.

VAT Prod. Posting Group for Used Parts Tax

You have successfully set up the used parts tax. If you post documents that contain items with used parts tax, the applicable ledger entries will be recorded in the accounts you have just set up.

Used Parts Tax Wizard

You can also set up the used parts tax via the Used Parts Tax Wizard. To set up the used parts tax via the wizard, please proceed as follows:

  • Click on the settings icon Symbol at the top right of the screen.
  • Select Assisted Setup from the list.
  • The page Assisted Setup is displayed.
  • Navigate to the Used Parts Tax Wizard and open it by clicking on the title.
  • A new window is displayed. Confirm this with Next to start the wizard.
  • Fill in the following fields under Set up Posting Groups:
Field Description
Gen. Product Posting Group Use this field to enter the gen. product posting group.
VAT Product Posting Group Use this field to enter the VAT product posting group (e.g. OLD).
VAT Business Posting Group Use this field to enter the VAT business posting group (e.g. National).
  • Fill in the following fields under Set up Tax Rates:
Field Description
Regular VAT % Use this field to enter the regular VAT %.
Used Parts Tax % Use this field to enter the used parts tax % (e.g. 10%).
VAT Identifier Use this field to enter the VAT identifier (e.g. OLD). The VAT identifier will be used to group settings with similar properties.
  • Fill in the following fields under Set up VAT Accounts:
Field Description
Sales Tax Account Use this field to enter a sales tax account. We recommend creating a new sales tax account for the used parts tax.
Purchase VAT Account Use this field to enter an account number for the purchase VAT.
  • Click on Finish to complete the Used Parts Tax Wizard.

List Item as Used Part

This section describes how to list an item as a used part.
Please proceed as follows:

  • Use the quick search (ALT+Q) in TRASER DMS 365 to find the page Items.
  • The Items page is displayed.
  • Activate the option Used Parts Tax Mandatory.

Item Card

The item is now listed as a used part.
If this item is added to a sales order, the system will automatically create a new line with the type G/L Account and the description Used Parts Tax Line.

Item Card

When posting a document, the amount from the used parts tax line will now be added to the applicable account.