Searching G/L Accounts via Match Codes

A match code allows you to search for records that are stored in the system. If you assign match codes to one or more G/L accounts, you can use these match codes to search documents for the G/L accounts with these match codes.

Assigning Match Codes To G/L Accounts (dms-assign-match-codes-to-gl-accounts)

  • Use the quick search in TRASER DMS 365 to find the page Chart of Accounts
  • You will see the page with the G/L accounts that have already been set up.
  • Select a G/L account.
  • The corresponding G/L account card opens.
  • Select Navigate > Account > G/L Accounts Match Codes from the menu bar.
  • A new page opens where you will be able to enter match codes for the selected G/L account.
  • Use the Match Code column to enter a text that you want to use as the match code.
  • In the lines below, you can enter further match codes for this G/L account.
  • If you enter a match code that is already assigned to another G/L account, an error message is displayed informing you which G/L account is affected.

Error message: Match Code used multiple times

Searching In Documents Using Match Codes

This function is illustrated using a purchase invoice, but is also applicable to other documents.

  • Use the quick search in TRASER DMS 365 to find the page Purchase Invoices
  • A page with the purchase invoices that have already been created is displayed.
  • Open an existing purchase invoice or create a new one.
  • Below Lines in the Type column, select the option G/L Account.
  • Use the Search column to enter a term/match code.

Search Column

  • If you have assigned this match code to only one G/L account, this account is automatically entered in the line.
  • If you have assigned this match code to several G/L accounts, a new page opens where you will be able to choose between the G/L accounts associated with this match code.

Selecting G/L Accounts based on the Match Code Search

  • Select the desired G/L account and confirm with OK.
  • The selected G/L account is added to the document line.